7 Essential Tips for Reviewing Your Copy

Nothing can turn strong copy into a 97-pound weakling faster than a flawed review process. The result is severely handicapped marketing efforts and, alas, fewer sales.

How can you avoid this dire marketing situation?

By having a smart and consistent review process that preserves the selling power of your marketing communications. Following are 7 essential tips for reviewing and approving copy.

1. Review the copy from the customers’ perspective.

On the first pass, read the copy (all of it) without your red pen in hand or editing hat on. That’s how your customers or audience will read it. Now, what do you think? Does the concept work? Did the headline grab your attention? How was the tone? Does the copy flow? If you begin by editing the first sentence or sweating the details, you will do your clients or customers a disservice.

2. Don’t get hung up on grammar and usage.

If you think the copywriter broke a writing rule, 9 times out of 10 there was an excellent reason. Copywriters are sales people in print, so if we take liberty with the English language, it’s for effect. Plus, be aware that copywriters (and proofreaders) review and correct the copy before you see it. For example, I consider spelling, grammar, style issues, trademark usage, and more to ensure the quality control of every piece of copy I write.

3. Avoid copy by committee.

There’s that old joke that says if you want to kill an idea or project, start a committee. Copy by committee is no different. Conflicting and misguided comments put the copywriter and creative team in the awkward position of trying to please everyone except who matters most -- the intended audience. One way around this is to circulate informational copies to people who would like to see the copy. They can make comments without being part of the formal approval process.

4. Minimize the rounds.

Provide complete feedback on the first round, forwarding all your comments, suggestions, and changes to the copywriter. That way the copywriter can consider everything when he or she rewrites the copy and you can shorten the review cycle. Copy is typically stronger when it’s created in three or fewer rounds.

5. Provide specific comments.

When you provide specific comments, the chances of succeeding on the rewrite improve dramatically. For example, instead of saying, "This isn’t strong enough," say, "The tone needs to be more authoritative" or "These are additional benefits the copy should cover." Often times putting your comments in writing will help you be more specific than if you just provide them orally.

6. Let the copywriter rewrite the copy.

Instead of trying to "write" the changes yourself to be incorporated, tell the copywriter your concerns and let him or her address them. The copy will benefit when the copywriter does the rewriting.

7. Judge the copy based upon your objectives.

In the end, the copy was written with particular objectives in mind: to build your brand, generate leads or sales, inform about your company, products, or services, and so on. Make sure the copy is technically accurate and factually correct. Then critique the copy based upon what you want it to accomplish, not on the number of superlatives, your competitor’s latest ad campaign, or how it compares to your previous brochure.

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6 Reasons Why Case Studies Are A Terrific Market For Freelance Writers

I remember the first time a client offered me a case study writing assignment.

I was petrified.

It was early in my freelance writing career and I didn’t even know what one looked like. I had a lot of questions. “What the heck is a case study?” “How long is it?” “What is the format?” “How much do I charge?”

I didn’t have a clue.

Of course, these days, I know more. A lot more. In fact, I write dozens of case studies for clients each year.

Case studies now rank high on my list of the most fascinating — and lucrative — projects I handle. (I’m sure glad that client offered me the job all those years ago!)

If you’re unfamiliar with case studies, don’t worry. They’re really quite simple. A case study is just a fancy name for a success story – the tale of a happy customer and his or her experience using a product or service.

Lately, I’ve noticed that more and more companies need case studies written, yet have difficulties finding writers who can do the job.

That spells OPPORTUNITY for you and me.

And it gets better. Consider the following:

1. Case studies are not difficult to write.

They are similar in style and format to a newsletter article. So if you can write one of those, you can write a case study.

2. Case studies are relatively short

Usually about 400-800 words in length. Once you’ve gained a little experience, you’ll be able to knock one off in less than a day.

3. The formats are standardized

Unlike ads and direct mail, you won’t get stressed out by having to come up with a dazzling new concept or killer headline. The basic structure of a case study is remarkably simple. All that’s required of you is to get the facts and write a good piece.

4. Case study writers are in demand

More companies are scrambling to get case studies written today than ever before. I can’t give you an exact figure but, in my opinion, the demand for case study writers has increased significantly over the past couple of years.

5. There is little competition

I’m not sure why, but few copywriters go after this market. Some may not know it exists. Others may mistakenly think that case studies are dull or technical. Not true! Case study writing is storytelling. It’s fun.

6. Case studies pay well

Surprisingly well. Now you won’t get the superstar rates paid to big-league direct mail copywriters. But most clients do pay handsomely for case study writing. Earning $100 per hour is not an unreasonable expectation for an experienced writer. I know many who earn a lot more.

Right now the case study market is booming. Why not jump in and get your share of these fascinating and lucrative writing gigs?

How Long Does Your Copy Need to Be?

One question that always crops up is the one regarding the length of a piece of copy. There is really no one answer to this, it will depend on what you are selling. For example if you are selling a short 20 page report your copy will be shorter than if you are trying to sell a $50,000 sports car! So the best answer is that your copy needs to be as long as necessary to get the buyer to hit the buy button.
For this reason we often tell people to not worry about the length of your sales letter. Instead just start writing it out and see how long it turns out. You want to include certain elements and points into your sales piece.

Here's a basic outline you might like to follow:

1. Headline that asks a question or focuses on a specific problem.

2. Introduction - this is where you address your reader and start focusing on their particular issue. This will be a longer portion where you can tell a story about how you overcame this problem.

3. Starting hinting at a solution.

4. Add bullet points about the features of the product.

5. Introduce your solution and tell them why it is the perfect choice for them.

6. Add any testimonials or reviews if available, this gives them proof that the product works.

7. Now introduce the offer - this is where you add the price and statements that say something like; limited time offer, introductory pricing etc.

8. Close your letter in the next section and outline the main benefits yet again.

9. Add a P.S. - this section is where you say something to the effect of; you haven't ordered yet, why not? Reinforce that the product is on a limited pricing structure. This creates a sense of urgency and entices the reader to take action.

Once you have gone through the above sections you should have all the details you need for your sales page. All that is necessary is to go back and read your copy. Ensure that your letter follows and reads just like a letter. As you read you should start to create a sense of 'I have to buy this now' in your reader. Don't forget to add images of your products if possible, as this helps them identify with it.

This outline gives you the basics of what to add into your sales letter and will determine the final length.

So You Want to Be a Copy Writer?

There is no doubt that good copy writers can demand high prices for their sales copy. One thing that you need to remember is that it takes time and effort to hone your copywriting skills. If you enjoy writing and want to take a shot at copywriting there are a few things you should be aware of.

1. You must be prepared to study and learn everything you can about copywriting.

2. In order to demand huge prices you will want to become an expert in this field.

3. Remember that it will take time to really become proficient.

4. Expert copywriters get paid well but it can sometimes take days or weeks to write the copy.

The worst mistake you can make with copywriting is to think that you can write one piece of copy and charge the big bucks for it. You are much better off to start with lower prices and get results with your sales pages.

When potential customers see that your sales pages convert, as in they make the vendor sales, you will receive more requests for work. When this happens, then and only then, can you start to charge higher prices. Copywriting is not a way to make lots of money fast!

In order to become known as a copywriter you want to build up your portfolio. This can be done in several ways including offering to write copy for free or for a nominal or introductory price.

One good tactic that many new copywriters have done is to find an existing sales page that isn't converting well and re-write it. They then contact the product owner with their new sales page. When your page starts to make sales, you will have your first happy customer. This person is sure to write you a good review that you can use in your portfolio.

One way to practice your copywriting skills is to find headlines and rewrite them. Knowing how to craft enticing headlines is just one skill that you will have to learn.

Another idea is to start up a copywriting blog with tips and examples of your work. It is important to get your name known by potential customers and blogging is a perfect way to do just that.

If you enjoy writing then progressing to copywriting could be the perfect opportunity for you. It is definitely something that is worth looking into before making a final decision.

6 Reasons Why Case Studies Are A Terrific Market For Freelance Writers

I remember the first time a client offered me a case study writing assignment.

I was petrified.

It was early in my freelance writing career and I didn’t even know what one looked like. I had a lot of questions. “What the heck is a case study?” “How long is it?” “What is the format?” “How much do I charge?”

I didn’t have a clue.

Of course, these days, I know more. A lot more. In fact, I write dozens of case studies for clients each year.

Case studies now rank high on my list of the most fascinating — and lucrative — projects I handle. (I’m sure glad that client offered me the job all those years ago!)

If you’re unfamiliar with case studies, don’t worry. They’re really quite simple. A case study is just a fancy name for a success story – the tale of a happy customer and his or her experience using a product or service.

Lately, I’ve noticed that more and more companies need case studies written, yet have difficulties finding writers who can do the job.

That spells OPPORTUNITY for you and me.

And it gets better. Consider the following:

1. Case studies are not difficult to write.

They are similar in style and format to a newsletter article. So if you can write one of those, you can write a case study.

2. Case studies are relatively short

Usually about 400-800 words in length. Once you’ve gained a little experience, you’ll be able to knock one off in less than a day.

3. The formats are standardized

Unlike ads and direct mail, you won’t get stressed out by having to come up with a dazzling new concept or killer headline. The basic structure of a case study is remarkably simple. All that’s required of you is to get the facts and write a good piece.

4. Case study writers are in demand

More companies are scrambling to get case studies written today than ever before. I can’t give you an exact figure but, in my opinion, the demand for case study writers has increased significantly over the past couple of years.

5. There is little competition

I’m not sure why, but few copywriters go after this market. Some may not know it exists. Others may mistakenly think that case studies are dull or technical. Not true! Case study writing is storytelling. It’s fun.

6. Case studies pay well

Surprisingly well. Now you won’t get the superstar rates paid to big-league direct mail copywriters. But most clients do pay handsomely for case study writing. Earning $100 per hour is not an unreasonable expectation for an experienced writer. I know many who earn a lot more.

Right now the case study market is booming. Why not jump in and get your share of these fascinating and lucrative writing gigs?

Tips for Copywriting Beginners

If you are a good writer, you should be able to pick up copywriting.  The key behind copywriting is that you must understand that you're writing in a different style and to a different audience. A good quote that will be used to start this article comes from the book The Copywriter's Handbook, A Step-By-Step Guide to Writing Copy that Sells.  "A copywriter is a sales person behind a typewriter." (p.1 of book mentioned above)

This is the key when you are learning copywriting.  You must learn to communicate with the audience in a way that persuades them to buy the product or service that you are writing about.  There must be an initial connection that is made or else you'll find that you've lost the audience's attention.  In this day and age, people are inundated with the number of advertisements that they see every day and quickly discard any advertisement that does not fit within their perspective immediately. You must realize that your writing cannot be for the entertainment of an audience now but rather to sell a product or service.

As a quick introduction to some of the important points on learning copywriting, the first key is to pay attention to the headline.  The headline is read more often than copy at an exponential rate.  If you cannot catch someone's attention with the headline, you have wasted the rest of your sales copy.  A sales letter essentially only has about five seconds in which you can grab a person's attention and the headline is one the most important factors in being able to pull that attention.  This is just an example of copywriting and what you must look for.

In learning copywriting, look into the works of Dan Kennedy.  He is one of the foremost experts on the subject and he has said before that he became better by continual development of his skills.  If you would like to learn more about any one of his books, look into the following title: The Ultimate Sales Letter. You will want to make yourself a lifelong student of the subject in learning copywriting because there is always something more to know.

Hopefully this article on learning copywriting has helped you. This field will seem very challenging but at the same point it is one of the more interesting fields that you can find out there.  The key to being successful and copywriting is to learn from what you do.  If you constantly read and continue to develop your skills, you'll find that you will become a great copywriter.  It is hard within a single page to truly give you an idea of what it takes to be a copywriter but go back to the quote at the beginning of the article that a copywriter is a person who sells.  Your goal is to educate an audience in a way that persuades them.  This is the only difference between how you currently write and how you will write as a copywriter.

10 Top Tips for Aspiring Freelance Copywriters

Every week I receive a couple of emails from people seeking advice on how to get into freelance copywriting. While there’s no simple answer, and no answer which applies to everyone, there are a few tips which I believe will help most people make the move into freelance copywriting, and survive the first few months at least.

1) Invest in a website

The best place for any freelance advertising copywriter or website copywriter to start is to fork out for a website. A website is invaluable because when you cold call and email prospects, you’ll need to direct them somewhere that gives them more information. Keep your website simple, include a portfolio page, add any samples of any sort of copywriting you've done, talk about the places you've worked, the clients you’ve written for, and include any testimonials you’ve received. Make sure you include your address and contact details as well, so people don't think you're a fly-by-night operation. Of course, it doesn't hurt to include a photo either. If you can't say much about your experience, don't say much. It doesn't even really matter if you don't say anything. Remember, just like any other form of advertising copywriting, writing about yourself requires the art of subtlety. If you lack experience, but you’re confident you can do the job, you can be very clever in what you don't say, and most people will read it the way you intended.

2) Don’t target agencies

If you’ve never worked as an advertising copywriter or website copywriter before, don’t target advertising agencies and web design agencies. They know exactly what they’re after, so if you don’t have a portfolio, you won’t stand a chance. Managing an inexperienced copywriter and controlling quality takes a lot of time and introduces risk. Most agencies are too busy to give unproven copywriters a break, even if you’re prepared to do the work on spec. Target end-clients directly.

3) Cold call, cold call, cold call

One of the best ways of generating business in the early days is to cold call potential end-clients. It’s hard work and very time consuming, but you can generate some very qualified leads. For more information on cold calling, take a look at http://www.divinewrite.com/coldcallingcopywriter.htm.

4) Use a contacts & jobs database

No matter where you’re at in your freelance copywriting career, you NEED a database of contacts and jobs. Kind of a scaled down CRM (Customer Relationship Management) tool. Use it to record everything! Particularly names, phone numbers, and the details of any correspondence (especially phone calls). I created my own database using Microsoft Access. Visit http://www.divinewrite.com/downloads/contacts and jobs.mdb to download a 208KB working copy for FREE. You’ll need Microsoft Access 2000 to run it. I’m no database expert, so it’s not a work of art. It’ll certainly get you started though. (TIP: When using the database, press Ctrl + ; to enter today’s date.)

5) Write a few samples

If you’re targeting specific clients or industries, don’t be afraid to write a few samples and send them through. You can offer the pieces free of charge (everyone likes something for nothing) or at a discount, or you can use it as an incentive to sign them up for future work. It all depends on the type of work and the type of client. The important thing to remember is that samples are virtually as good as a portfolio to most prospective clients.

6) Invest in an accounts package

Don’t be fooled into thinking you can handle your accounts manually (or with Microsoft Excel). Even if you only have a few clients, you NEED a proper accounts package like MYOB or Quicken (they both offer small business versions). You’ll understand why the first time you do your GST reports or annual taxes. In fact, you’ll understand why whenever you need to chase down outstanding invoices

7) Give great service

This may seem like an obvious one, but it’s important to remember that “great service” means different things to different clients. Most of the time you’ll be working with direct clients (quite often startup businesses) and agencies. Both appreciate great service, but define it entirely differently. Agencies rely on their freelance copywriters to meet strict requirements (get the work done well, get it done on time, don’t exceed the budget). They have end-clients breathing down their necks, so reliability is as important as writing quality. End-clients, on the other hand, need an advertising copywriter or website copywriter who sees their business the way they do, and can convey that vision. They’ll probably need a lot of guidance as well, particularly if they’re just starting out themselves. If you can, help them understand that copywriting isn’t just about telling people what products and services the business offers; it’s about conveying the benefits of those products and services. A good advertising copywriter or website copywriter will be able to help their client think in terms of benefits instead of products and services.

8) Expect hard times

The first year or two as a freelance advertising copywriter or website copywriter will be difficult. It takes a while to generate momentum and during that time, you’ll probably find yourself wondering if you’ve made the right career choice. While it’s possible to earn six-figures each year, you have to be patient (so it’s not ideal for new or intending parents or anyone with huge mortgage commitments).

9) Don’t spend too much on training

In my humble opinion, no money spent learning is wasted. However, you have to weigh up the return on investment. I don’t know much about what copywriting courses are available, but if they’re expensive, I’d think twice. In my experience, most clients (be they agencies or end-clients) value copywriting ability over training.

10) Know you can do it

Confidence in your copywriting abilities is a must. If you’re not adamant you can produce the results the client is after, you’ll never be able to convince the client. Remember that everyone feels daunted at the start of a new copywriting job. There’s always a steep learning curve in copywriting, and generally quite a bit of time-consuming labour. Don’t fall into the trap of focussing on what you don’t know and what you haven’t done.

Good luck, and happy writing!